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WAB Faculty & Staff

Microsoft Teams: Meeting

A guide to Microsoft Teams

Meeting Options and Settings

Teams Mac Permissions

Using Polls to Engage Learners

Adding an iPad as an extra device

Sharing Your iPad Screen in a Teams Video Meeting

Whilst it is possible to join a Teams video meeting directly from your iPad and then share your screen, this means that other meeting participants cannot see you. They only can see whatever you share.   In order to enable both

  • Log into your Teams account from both your laptop and your iPad
  • Share your iPad screen once you are in a video meeting BUT before any other participants join

To do this:

  1. Sign into your Teams account on your laptop.
  2. Sign into your Teams account on your iPad.
  3. Set up and join a Teams video meeting on your laptop
    On your laptop, turn your cam and mic ON
  4. Join the Teams meeting from your iPad
    On your iPad, turn your Audio Speaker OFF
    Turn your iPad volume DOWN (i.e. MUTE)
  5. On your iPad, share your screen:
    Share à Share screen à Start Broadcast
  6. Swipe to whatever you want to share on your iPad
    Explain Everything would be perfect for this!
  7. Other meeting participants can now join.

NOTE 1:  To stop the screen broadcast on your iPad, go to the Control Centre and press the “stop recording” button (a flashing red solid circle inside a larger red circle)

NOTE 2:   If a participant joins a meeting before you have started sharing your iPad screen, they might see the camera of your iPad (e.g. staring up at the ceiling) instead of your face on your laptop webcam.  To rectify this, on your laptop, turn your webcam off and then on again. This will then replace your ceiling with your face!

As the host (on your laptop), you will see:

            Main screen:               Shared screen from your iPad

            Mini screens:              Your webcam & participants’ webcams

As a meeting participant, you will see:

            Main screen:               Shared screen from the host’s iPad

            Mini screens:              The host’s webcam & other participants’ webcams

Setting up meetings with individual students and their parents




Family team meetings 1

Family meeting 2


family meeting 4

We suggest you add the following text inside the meeting notes / Agenda:

Joining a Teams Meeting as a guest:

Suggested meeting topics:

1.How are you and your family doing? 
2.What has been positive for you and your family about our online learning experience?

  • What has surprised you about online learning – something you were worried about, but has gone well?
  • What positive parts of online learning would you like to see us continue when we return to campus?

3. What has been challenging for you and your family about our online learning experience?

  • What have you learned about yourself during online learning?
  • What character strengths could you be focusing on to help right now?

4. What is your family excited about in the next 2-3 weeks?

5. What is your family worried about in the next 2-3 weeks?

6. What questions might you have?


Meeting co-organizers is a feature that allows you to add another meeting manager to a Teams meeting. 

This is useful largely to help manage aspects of the live call.  It does not provide full meeting editing privileges.  

✅ What Co-Organizers CAN do

❌ What Co-Organizers CANNOT do

  1. Access and change meeting options (desktop app only)
  2. Become a breakout room manager
  3. Bypass the lobby
  4. Admit people from the lobby during a meeting
  5. Lock the meeting (desktop app only)
  6. Present content
  7. Add apps like polls (desktop app only)
  8. Change another participant’s meeting role
  9. End the meeting for all
  10. Download attendance
  1. Manage the meeting recording
  2. Remove or change the meeting organizer's role
  3. Change meeting options during channel meetings

New Ways to Present

New Ways to Present in MS Teams by Keri-Lee Beasley

New Features in Breakout Rooms

Meeting Attendance

Settings for meetings in Teams

In this video and guide we show you the best way to start an online lesson in Microsoft Teams. Follow the tips below if you want to control presenters and have more control over the video conference.

Naming of meetings

How to live translate meetings